CRM scheduling
HubSpot meeting scheduler for sales teams
MeetSetup books inbound demos onto the right rep calendar and syncs each booking to HubSpot. Team is $149 a month ($74 billed yearly) for up to 15 hosts, so adding a rep does not change the bill.
No card required. Your calendar data stays yours.
Sales team
30 minute intro call
30 min
Google Meet link added
Your time zone
Pick a time
Assigned to Maya from the Sales team by round robin
HubSpot sync
Bookings reach HubSpot on the Team plan, with Salesforce on Business.
Routing forms
Send each lead to the right rep by company size, region or segment, then show that calendar straight after the form.
Round robin
Spread demos fairly across reps and skip anyone who is busy or out of office.
Flat team price
Up to 15 hosts on Team and up to 50 on Business under one fixed invoice.
Google and Microsoft 365
Free and busy checks across connected calendars, with a video link on every booking.
Fewer no shows
Email reminders on all plans, SMS reminders on Team and Business.
HubSpot meetings links and MeetSetup side by side
| HubSpot meetings tool | MeetSetup | |
|---|---|---|
| Where it lives | Inside HubSpot, tied to a HubSpot seat for each rep | Standalone scheduler that syncs to HubSpot |
| Pricing model | Depends on the HubSpot plan and seats you hold (check its current pricing page) | Flat. Team $149 a month, or $888 billed yearly, for up to 15 hosts |
| Routing by form answers | Check which HubSpot tier includes it | Yes, routing forms on Team, advanced rules on Business |
| Reps who are not on HubSpot | Need a seat to host | Any host can take bookings |
| Best for | Teams already paying for HubSpot seats for every rep | Teams that want routing and rotation without per seat scheduling fees |
HubSpot wins when every rep already has a seat and you want meetings, deals and reporting in one tool. MeetSetup wins when the job is getting a lead onto the right calendar quickly, some hosts such as SDRs, solutions engineers or partners sit outside your HubSpot seats, and you want one fixed bill.
How a demo request gets booked
A visitor answers a short routing form on your site. The answers pick the team or rep, the visitor chooses a time, and the event is created with a video link. If the first rep is busy, round robin passes the meeting to the next free host, and the booking is synced to HubSpot.
Who should use it
Sales teams of 5 to 50 that run inbound demos and want fair rotation, plus agencies and client success teams that assign calls by account. If your reps live in HubSpot all day and every one already has a paid seat, its built in tool may be enough. To compare other tools, see round robin scheduling software, the Chili Piper alternative and every plan on the pricing page.
Questions, answered
Keep reading
Round robin scheduling software for sales teams
MeetSetup assigns each booking to the next free rep, skips anyone who is busy or out of of...
Lead routing software for scheduling demos and calls
Ask two questions and show the lead the calendar of the right rep. No handoffs and no wait...
Chili Piper alternative for sales teams
MeetSetup gives sales teams routing forms, round robin and booking pages for $149 a month...
Set up your first booking page in two minutes
Connect a calendar, set your rules and share one link.